Best Cover Letter Templates

A Powerful Cover Letter Template to Impress Recruiters

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Covers letters have become an essential tool that job seekers can use to introduce themselves to a prospective employer. A Cover Letter must simultaneously complement your CV, address an employer's job requirements, and communicate your strengths to the reader. Powerful cover letter templates that can be easily adapted to every job application can simplify the task enormously. This article aims to present some simple principles that can be followed when writing a Cover Letter from a template to impress recruiters in all industries.

1. What makes a Cover Letter template great?

A cover letter is one of the best opportunities that candidates have to impress recruiters. It will highlight their top sets of skills and achievements relevant to a particular employer, so it is therefore paramount that every cover letter is written in a particular way for every different reader.

Luckily, that does not mean that all cover letters can somehow be adapted from a Cover Letter template that you can keep using in all your application as long as you follow the rules and principles described in this article.

Powerful Cover Letter templates that can be reused for different readers must always contain:

  • A summary of your experiences, skills, and achievements to date.
  • A demonstration of your knowledge of the organisation and,
  • Positive statements about your motivation for working at that particular organisation.

All of the above must always be presented tailored to the competencies that the employer demands.

Some organisations will also use a cover letter to assess the candidate’s written communication skills and technical knowledge of your job sector, so it should always be set out like a formal business letter.

The length of the cover letter should be around 400 words, and in all cases, no more than one page of an A4 paper.

2. How do you write a powerful Cover Letter using a template?

The process of writing and sending Cover Letters is an essential component of your job search.

We can assure you that you will have to write plenty of different letters to attach to your CV throughout your career, so why not having a powerful Cover Letter template that you can reuse in every application?

At CvKnights.com, we have noticed working with all levels of job seekers across all industries that writing cover letters is perhaps the greatest obstacle to an efficient job search. After all, if all the important information about your skills, experience and career background is in your CV already, why would you need a Cover Letter as well?

In fact, a Cover Letter can tell much more than a simple CV. A Cover Letter might answer certain questions to your prospective employer that a CV can’t, which is always advantageous. Powerful Cover Letter templates should always be answering numerous questions in advance, such as:

  • Why are you sending your CV to our company?
  • What is your reason for changing jobs?
  • or Why are you interested in a particular job?
  • What set of skills do you have that demonstrate that you can do the job?
  • Do you have the enthusiasm and professionalism necessary for this position?

Or questions that your reader might be asking to himself/herself:

  • Why would I bother reading your CV?
  • Why is this the best candidate for the position?

If your Cover Letter can address the above questions, you will never be losing the opportunity to make a great first impression on recruiters.

3. What are the 7 parts of every powerful Cover Letter template?

At CvKnights.com, we have created a comprehensive classification to show you what a Cover Letter template should contain.

A powerful Cover Letter template comprises of the following 7 sections:

  • Section A: Your details
  • Section B: Organisation or person of contact details
Do not get this wrong please:
 
  • Section C: Date of submission
  • Section D: Greeting to contact person.
And the important things about you:
 
  • Section E: Main structure of the cover letter template consisting of 4 paragraphs where you will talk about:
    • The position you would like to apply for and how it fits your career goals.
    • Your Work Experience and Education
    • Your Knowledge of the Organisation and how you will fit in.
    • A Final Customary Statement
  • Section F: Farewell line
And finally:

  • Section G: Signature and name

The next image will give you a good overview of how your Cover Letter template should be structured.

Cvknights.com Cover letter template

4. How do you begin a Cover Letter?

Before you start talking about your professional background, skills, and experiences, your Cover Letter must contain some other equally important things to tell the reader a lot about yourself.

Let’s have a look in closer detail at each of them.

4.1 Section A: Your details

The entire point of sending out your Cover Letters and CV to a prospective employer is that they can contact you for interviews, so you want to make it as easy as possible for them to reach you.

Your physical address, phone number and an e-mail will be at the top right corner of the page. Do not forget to include your city and postcode, as these will be helpful to your reader too.

Keep it simple and avoid using extravagant headings to grab your reader’s attention.

4.2 Section B: Organisation or person of contact details

Another key aspect of your cover letter is whom you are addressing your letter to.

It is always far more effective to address your letter to someone whom you have previously contacted and, but it is also true that this sort of contact may never happen in real life, so we are going to give a few tips on how to approach both situations on the next sections.

I know the person to whom I am writing.

If you know your contact, you must put his/her name first and then the full company address, including the postcode, city, and country. A contact name is generally posted on most job ads, so this is a good starting point.

Do some research to find out more about the company address if you are uncertain. Your last resource is always using the headquarter address.

I do NOT know the person to whom I am writing.

If you do not know any person of contact, you must not include any names here. The company address will be the only content of this section.

4.3 Section C: Date of submission

The current date will go immediately after the company address. A relatively old date is not a good sign, so make sure you put the current date every time you send your cover letter.

4.3 Section D: Greeting to contact person

What is the best greeting for a cover letter? As in section B, the way you address your recipient will vary depending on whom you are addressing your letter to.

I know the person to whom I am writing.

Only if you know your contact, you must use one of the following with no exceptions:

  • Dear Professor / Dr / Mr / Ms + Surname

If unsure, stick to Mr or Ms, but never use Miss to address your recipient. Also, do not address the individual by the first name unless you know this person very well.

I do NOT know the person to whom I am writing.

If you do not know any person of contact, then you must use the following form, and again with no exceptions:

  • Dear Sir/Madam
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5. What do employers look for in a cover letter?

Every employer will have their particular needs, and you need to demonstrate to them how your unique skills and qualifications relate to that organisation’s specific needs.

It is paramount that each cover letter you write will be unique, depending on the recipient and the specifics of the situation, such as the job description, your research of the company, and the challenges you might have learned that the company is currently facing.

The above statements should be resounding in your head when you write a sentence in your cover letter. Just image the construction of a building and how each floor is supported on the previous one.

With that in mind, CvKnights.com has prepared a simple cover letter structure template that you can use to write your cover letter and tailor it to every job you decide to apply for.

5.1 Section E: Main structure of the cover letter template

A) The first paragraph: Job information and Career Goals

The first paragraph or introduction must state clearly what position you are applying for and where the job was advertised, or how you heard about it.

It will also need to briefly state your long-term career objectives and goals and how this position will help you towards that end.

When writing this paragraph, it is useful to try to answer questions such as:

  • Does my Cover Letter adequately state the position for which I am applying for? i.e., name, location, job reference, etc.
  • And my long-term career goals?
  • Do my career goals and the job description align?
  • Is there anything in this paragraph that can negatively affect the interest of the employer in me?

Example paragraphs:

I would appreciate an opportunity to talk with you soon about how I could contribute to [Company Name]. The purpose of this letter is to respond to your ad for a [Position Name] to express my interest in receiving your consideration for this position. I have decided to embark on a radical career change. Also, I have a strong desire to work in a professional position to combine my extroverted personality and “natural” sales ability with my customer relations and problem-solving ability.

I would like to apply for the Trainee IT Consultant’s position with [Job Ref here] recently advertised on the website [website here]. Recently I started a one-year master’s course in Information Systems at the London School of Economics and Political Science. I am particularly drawn to this position because it will provide experience in key areas such as [key area where you seek experience here].

B) The second paragraph: Your Work Experience and Education

The second paragraph will discuss your work experience and education to emphasise any relevant skills and achievements relevant to your prospective employer.

Remember the definition of a cover letter. The cover letter is a chance for the candidate to highlight the skills and achievements relevant to a particular employer. It will summarise the candidate’s experiences to date, tailored to the competencies that the employer requires.

It is also a chance for the candidate to demonstrate the organisation’s knowledge to which they are applying and the motivation for working there.

When writing this paragraph, it is useful to try to answer questions such as:

  • Does my cover letter adequately highlight my years of professional experience?
  • Were these years gained through positions relevant to the chosen job?
  • Am I listing my top 3 professional skills and achievements?
  • Does my Education seem appropriate to fulfil the duties of this position?
  • Am I providing good evidence for all of the above?
  • Is there anything in this paragraph that can negatively affect the interest of the employer in me.

Example paragraphs:

With more than 16 years of experience as [position], I have excelled in [duties] for 11 of those years, and most recently, I have been involved in [discipline]. My expertise is in [list all your fields of expertise]. I have experience in [field] which has allowed me to oversee large departments, programs, volumes, and revenues with large fiscal responsibility related to budgeting, productivity analysis, cost accounting, and marketing. I am experienced in supervising product lines and staff clinicians and offering extensive experience in program development, quality assurance, teaching, and training in all disciplines and all types of services and programs.

I have had a successful sales career with several different companies in [location], including my current employer, [company name]. Through my experience as a [position name and location], I have developed the proven ability to quickly build rapport with customers from many different backgrounds while learning to deal amicably with people, even intense and occasionally confrontational situations. During my tenure as Manager [company name], I utilised my strong organisational and sales abilities to increase profits at the [office location] by an average of £1,500 per month while ensuring the security and accountability of over £200,000 worth of inventory.

C) The Third paragraph: Demonstrating Knowledge of the Organisation

The third paragraph will talk specifically about why you want to work for the company, but it must avoid vague generalisations.

Remember that you have to show interest in the company and talk about long-term career objectives and how this position will fit into them, so this is also a good place to do so.

When writing this paragraph, it is useful to try to answer questions such as:

  • Does my cover letter specifically show knowledge of the organisation to which I am applying for?
  • Am I providing good evidence for all of the above?
  • Is there anything in this paragraph that can negatively affect the interest of the employer in me?

Example paragraphs:

One of the main reasons for choosing [company name] as the next step in my career is that I have for a long time been interested in the variety of projects across different sectors that the company is currently involved in, such as [add tasks here]. My reasons for applying to the Junior Consultant are as follows: First, the range of customers [company name] works with is considerably broader than many other major IT consultancy firms that I have been researching. [add a couple of further reasons]

You will notice from my CV that I have expressed my true love for children through my summer and part-time jobs while in college. This line of thought perfectly aligns with [company name]. For four years, I was a nanny for a professional family, and in that capacity, I cared for three triplet newborns and two older children. Other experience includes working in a daycare environment where I worked with children from infant to 12 years while learning to work effectively with people from all backgrounds, and I believe that taking the next step as [position name] in [company name] will greatly help me continue to do so and fulfil my professional goals.

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6. How do you end a cover letter?

D) The Fourth paragraph: A Final Customary Statement

The last paragraph is your opportunity to write a customary statement to talk about the enthusiasm or excitement if you were found the successful candidate.

It is equally important to thank the reader for taking the time to go through your letter. It is also the place for the candidate to speak about his/her availability for an interview.

When writing this paragraph, it is useful to try to answer questions such as:

  • Have I expressed a positive desire to work in the organisation?
  • And that I want to be contacted?
  • Am I providing details to the employer so that they contact me?

Example paragraphs:

I am very excited about the prospect of working at [always refer to the company and avoid generalisations such as your organisation] and look forward to discussing my application with you in greater detail. My availability for an interview is [insert availability]. Thank you for taking the time to read my application. Should you require any further information, please get in touch.

I would like to become a part of [company name] that can use a hardworking and disciplined professional who aims for excellence in all things. If you can use my considerable skills in [list your skills], please contact me to suggest a time when we might meet to discuss your needs and how I might serve them. Thank you in advance for your time.

6.1 Section F: Farewell line

Traditionally, there are only two correct ways of ending your cover letter and choosing the right one depends on whom you are addressing your letter to.

I know the person to whom I am writing.

If you know your contact person, you must use one of the following with no exceptions:

  • Yours sincerely

I do NOT know the person to whom I am writing.

In this situation, the only good line will be:

  • Yours faithfully

6.2 Section G: Signature and name

To finish the cover letter, you need to put your name, including any qualifications, at the end of the letter.

Should you physically sign a cover letter?

Signing a cover letter physically is generally not necessary if you are sending your cover letter via e-mail. However, it is a must if you are sending your cover letter via normal mail to your recipient.

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7. Download Our FREE Cover Letter Template HERE ***

Where can I find a free Powerful Cover Letter Template?

At CvKnights.com, we want to help you progress professionally, and we have prepared a free powerful Cover Letter template that you can use to create your own Cover Letter.

Download our free Cover Letter template and use it 100 times!

7.1. Download our FREE Cover Letter template

Not sure how to write your Cover Letter?

We are here to help!

Visit our Review Services page and learn how we can make your Cover Letter look perfect.

Or visit our Rewriting Services page if you prefer us to write it for you.

We can help you achieve your professional goals

Our Basic package includes Cover Letter Review and Rewriting services, but we can do much more than that!

8. FAQ - Dos and Don'ts about Cover Letter Templates

CvKnights.com has prepared a useful FAQ about Cover Letter templates to assist you with everything you should be aware of when writing a Cover Letter using one our powerful Cover Letter template.

Q: Is it OK to have a Cover Letter template that can be tailored in every application?

A: Yes, absolutely. This is a fantastic strategy that will help you save much time in rewriting. The important thing to remember is that the only thing that can be reused is the structure and not the letter’s actual content.

Q: Can I send the same cover letter to several companies or institutions?

A: No, Your CV and your cover letter should both look as if they have been written for a specific company or institute.

Q: What subject line for an e-mail should I use for an advertised position?

A: The subject of your e-mail should clearly state a) the position you are applying for and b) where you saw the advertisement (you can put this information in brackets)

Q: How can I find out the name of the right person to contact?

A: It is vital that you do some research to get to the right person. Browsing company websites or finding out relevant achievements of your potential employer is a good strategy. LinkedIn is an effective platform too for this purpose.

Q: What is the typical structure of a cover letter?

A: A powerful Cover Letter template should comprise of the following 7 sections as we have explained above.

Q: Is it OK to use bullet points in my letter?

A: Yes, absolutely, if this helps you structure your ideas better.

Q: What information do I NOT need to include in my cover letter?

A: Here is a list of some typical sentences that will not look great on your cover letter.

  • Your name at the beginning, e.g. My name is…
  • Enclosed please find my CV.
  • I am available for an interview at any time (if this is not true for whatever reason)
  • Please feel free to contact me should you need any further information (as this is what any sensible employer would do, you don’t need to remind them)

Q: Will I create a good impression if I use sophisticated grammar and complex sentence constructions?

A: No. You might think this can help you, but you will not sound natural. Try not to be too clever and do not philosophise.

9. Takeaways from this article

Throughout this article, we have learned how to write a powerful Cover Letter template that you can use across all industries to impress recruiters. These are the main takeaways from this article:

  • Ensure your Cover Letter includes a summary of your experiences, skills, and achievements to date relevant to your employer and avoid unnecessary information.
  • It is advisable to demonstrate your knowledge of the organisation and how you will fit in or how it will help you develop your career.
  • Always present your ideas with positive statements.
  • Keep a sensible cover letter structure that consists of the 7 sections discussed above.
  • Understand the differences between knowing and not knowing your contact person.
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